Master Vendor Supply – Diocese of Coventry
Diocese of Coventry Master Vendor Supply for Schools
Reference: DCMAT01.05
Description: A Managed Vendor Provider will take responsibility for providing the Trust with recruitment services to meet their supply needs, including the sourcing, engagement and administration of the supply staff through standardised processes and use of technology. A Master Vendor Provider shall provide supply staff directly from their own pool of staff and then has the option of managing supplementary supply through an approved Sub-Vendor supply chain. The Supplier will manage provision of Supply Teachers, Education Support Staff and other temporary staffing services. The Trust contracts only with the Master Vendor, and the Master Vendor is responsible for managing their Sub-Vendor supply chain.
Total value (estimated):
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Contract dates (estimated):
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years (3 + 1 + 1)
Legal and financial capacity conditions of participation: Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJ’s or bankruptcy must be shown. A financial appraisal will be based upon the organisations gearing ratio, acceptable rates are around a target of 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer’s ability to properly perform the specification, then the Tenderer may be rejected.
Technical ability conditions of participation: The three contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts for delivering a master vendor model in the education sector A Provider and a Sub-Vendor agency must be accredited by one of these bodies: a. The Recruitment and Employment Confederation b. The Association of Professional Staffing Companies c. Standards in Recruitment
Award criteria: quality – 60%, price – 40%
Applicable trade agreements: Government Procurement Agreement (GPA)
Procedure type: Open procedure
Tender submission deadline: 30 June 2026, 12:00pm
Award decision date (estimated): 1 July 2026
Submission address and any special instructions: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=105713&TID100110837&B=
Full tender notice: https://www.find-tender.service.gov.uk/Notice/047364-2026?utm_medium=email&utm_campaign=2026-05-22&utm_source=SavedSearch
Contracting Authority
Diocese of Coventry
St James' CofE Academy, Barbridge Road
Bulkington, Bedworth
CV12 9PF
Contact name: Debs Bacon
Email: Deb.Bacon@covmat.org
PHP Law LLP
Summary of their role in this procurement: Procurement Consultant (carrying out the procurement or part of it on behalf of the contracting authority.
Unit 3 The Brutus Centre Station Road Totnes
Totnes
TQ9 5RW
Contact name: Josie Medforth
Email: josie.medforth@phplaw.co.uk