CCS Supply Teachers Tender Summary

General Information

This is a multi-supplier framework for the recruitment of temporary, permanent and fixed term teachers, education support and non-teaching staff for UK schools, colleges and educational establishments. All educational establishments in the public sector can use this agreement, including:

• Schools (primary and secondary, maintained and academies).
• Further and higher education establishments.
• Nurseries and pre-schools.
• Pupil referral units and children’s centres.
• Other public sector organisations with educational needs such as local authorities, central government departments, hospitals and prisons.

Roles include:

• Teachers.
• Educational support staff such as teaching assistants and cover supervisors.
• Headteachers and senior leaders.
• Admin, clerical, finance, IT, maintenance, caterers, cleaners and drivers.

The contract duration is for 3 years with the option to extend for a further period of 12 months.

Critical Timescales

At this stage of the bid, you need to pay particular attention to the deadlines for asking clarification questions and submission:

• Deadline for submission of clarification questions – 3pm, 3rd December 2025
• Deadline for CCS to provide responses to clarification questions – 11th December 2025
• Deadline for submission of the bid – 3pm, 19th December 2025
• Issue of intention to award notices – 18th May 2026
• Framework award – 29th May 2026
• Framework start – 28th July 2026

Lots

Lot 1 – Teachers and Education Recruitment

An agency selection tool to hire temporary, fixed term, and permanent workers directly from a recruitment agency.

Lot 2 – Managed Service

Managed service providers (including Master and Neutral Vend models) who will provide all staffing needs. The MSPs will use their supply chain of other agencies to support meeting staffing needs where needed.

It is the CCS’s intention to restrict the number of agencies to be awarded a place on this framework as follows:

• Lot 1 – 150 suppliers to be awarded.
• Lot 2 – 20 suppliers to be awarded.

Registration & Accessing the Documents

To access the documents, you must first register on the following link:  https://crowncommercialservice.bravosolution.co.uk/web/login.html

You can then create an account, find this framework opportunity and follow the instructions on the portal.

Clarification Questions

Questions, clarifications and queries must be asked BEFORE 3pm on 3rd December 2025.  Questions asked after this deadline will not be answered.  Questions must be asked through the portal as this is the only way that the CCS will communicate with bidders.  Once logged into the portal, you will be able to ask clarification questions by clicking on the “Messages” tab and then clicking to “Create Message”.

Qualifying Criteria

To qualify for this framework, the tender specifies that you must meet ALL of the following mandatory requirements.  You MUST:

• Hold a current Cyber Essentials certification awarded by one of the Government approved (IASME accredited) Cyber Essentials accreditation bodies or equivalent (ISO 27001) by no later than framework award.   You can be working towards this accreditation at submission date.
• Meet financial risk criteria – CCS has provided a detailed spreadsheet (Attachment 5) to help you establish if you will meet their financial risk criteria, however an overview of the requirement is provided below:
  • For Lot 1 – you must have a D&B risk score of 30 or above to pass.  If your D&B risk score is below this, you will need to complete a bronze FVRA BUT this will not be requested until after the tender has been submitted.
  • For Lot 2 – you must complete a silver FVRA as part of your bid.
• Have the following insurances in place prior to the contract start date:
  • Employers Liability – £5m.
  • Public Liability – £5m.
  • Professional Indemnity – £1m.
• Operate opening hours from 7am-5.30pm Monday-Friday (excluding bank holidays) and provide an automated system outside these hours.
• Demonstrate that you have supplied the minimum number of days specified for each lot in Attachment 2b.  This involves providing the customer name, contact details, contract start and end date (within the specified 12 month period) job titles and number of days supplied for each.  Lot specific minimums are:
  • Lot 1 – you must have supplied a minimum of 1,365 working days of Supply Teachers and/or Education Support Staff within a fixed 12 month period within the last 3 years.
  • Lot 2 – you must have supplied a minimum of 48,750 Working Days of Supply Teachers and/or Education Support Staff within a 12 month period within the last 3 years. The total MUST include a minimum of 9,750 working days with one customer/contract. You MUST then provide a certificate of past performance for this customer.
• By contract award, you must hold a valid and current certificated industry standard accreditation from one of the approved Accreditation Bodies to provide teaching staff:
  • Association of Professional Staffing Companies (APSCo).
  • Recruitment & Employment Confederation (REC).
  • Lawspeed
  • Neuven Audit Solutions.

Evaluation/Weightings

The weightings are as follows:

• For Lot 1 – 20% quality and 80% price
• For Lots 2 – 70% Quality and 30% Price.

 

BRUNTON BID WRITING SERVICES & PRICING

We are offering two service options for this tender:

 

OPTION 1 – TO OUTSOURCE THE FULL BID where we complete all of the questions on your behalf and upload all of the required documentation to the portal ready for your review and submission.

• Lot 1 only – £6,950
• Lot 2 only – £12,950
• Both lots – £14,950

 

OPTION 2 – THE CONSULTANCY AND REVIEW SERVICE which includes:

A full review of all of the documentation relating to the bid (so we know the documents inside out and will be well positioned to give advice).

Ongoing review of the “clarification” questions and answers as they are published.

1. An initial consultation call to discuss what needs to be done and what needs to be filled in.
2. Unlimited telephone and email support throughout the bid period (until the submission deadline).
3. Maximum of 2 reviews of your draft responses to the qualitative questions (using track changes and comments in Microsoft Word format) to maximise available scores (relevant to lot 2 only).
4. A review of all documents to be uploaded to the portal to ensure they have been completed fully and correctly.
5. A full review of the portal (once you have uploaded your bid) to ensure it is complete and compliant and that all attachments have been uploaded correctly.

• Lot 1 only – £3,950
• Lot 2 only – £7,950
• Both lots – £8,950

For further information, please contact Fiona Brunton by email:  fiona.brunton@bruntonconsultancy.co.uk