This criminal record and barring checking procedure is specific to recruiters providing non-clinical staff to the NHS.  It is fully compliant with legislation, regulation and NHSE Check Standards.  It is designed to prevent unsuitable people from entering employment through your recruitment agency and gaining access to vulnerable people.  Depending on the job role, non-clinical candidates can require these checks because they are patient facing, or because the role demands criminal record check.  This policy template covers the checks that may be required for non-clinical workers and specifically covers:

• Criminal records and barring – England, Wales & Northern Ireland
• Checking authenticy of DBS certificates
• Portability of DBS checks
• Positive disclosures for England, Wales & Northern Ireland
• Making a referral to the DBS
• AccessNI checks
• PVG memberships scheme for Scotland
• Making a PVG referral
• Overseas applicants
• Military & Ex-Military Personnel
• Approval to Place Workers with Disclosed Convictions
• Change of Status
• Storage, retention and disposal or criminal records information.

Length of document:  9 pages

Last reviewed / updated:  07.07.26

If you need more information on criminal records and barring procedures / DBS, PVG and NHSE Check Standards for non-clinical candidates, please email fiona.brunton@bruntonconsultancy.co.uk