Supply Agency Services – Academies for Character & Excellence
Reference: ACE01.61
Description: The proposed contract will be for the provision of supply agency services for all schools belonging to the Trust. The Trust is looking to appoint the three highest scoring Providers who will become part of the Trust's preferred Provider List. This will enable each school to select any Provider from the list in order to book suitable cover for the role(s) required. The Trust will not guarantee any level of supply for each individual Provider on the list and the schools will have the freedom to select whichever Provider they choose to use from this preferred Providers list. It is the Trust's expectation that the Provider shall be responsible for the operation of the supply agency function including:
- a. Availability of agency workers that have the required levels of competence and experience to cover the booking requests.
- b. Best Value for money.
- c. Comprehensive management information and reporting.
- d. High levels of school satisfaction.
- e. Consistently high-performance levels which meet or exceed KPI requirements.
- f. Consolidated invoicing weekly/ monthly as required.
- g. Expert advice on any legislative requirements related to Agency Workers.
The contract start date will be the 1st September 2025 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). The provision of supply agency services is to be delivered at all 20 schools under the Trust. Please see tender documents for site information.
Total value (estimated) – £1,500,000 excluding VAT – £1,800,000 including VAT
Contract dates (estimated)
- 1 September 2025 to 1 September 2028
- Possible extension to 1 September 2030
- 5 years, 1 day made up of an initial 3 year contract plust up to 2 x 12 month extensions
Locations are shown in Lot sections, because they are not the same for all lots.
Lot 1 Somerset
Description – Lot 1 Somerset – List of Schools in the tender documents. The proposed contract will be for the provision of supply agency services for all schools belonging to the Trust.
Lot value (estimated) – £750,000 excluding VAT – £900,000 including VAT
Lot 2 Devon & Torbay
Description – Lot 2 Devon & Torbay – List of schools in the tender documents The proposed contract will be for the provision of supply agency services for all schools belonging to the Trust.
Lot value (estimated) – £750,000 excluding VAT – £900,000 including VAT
Lot 3 All Schools
Description – Lot 3 All Schools in the Trust The proposed contract will be for the provision of supply agency services for all schools belonging to the Trust.
Legal and financial capacity conditions of participation:
A financial appraisal will be based upon a credit check.
Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below or equivalent:
- a. The Recruitment and Employment Confederation
- b. The Association of Professional Staffing Companies
- c. Standards in Recruitment
Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract.
Award criteria – quality – 60%, cost 40%.
Submission deadline: 12pm, 18 June 2025
Procedure type: open procedure
Academies for Character & Excellence
Pathfields
Totnes
TQ9 5TZ
Contact name: Sam Ward
Email: sam.ward@acexcellence.co.uk
Website: https://www.acexcellence.co.uk
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
PHP Law LLP
Summary of their role in this procurement: Procurement Consultant
Unit 3 The Brutus Centre Station Road Totnes
Totnes
TQ9 5RW
Contact name: Claire Jones
Telephone: +44 01234567890
Email: claire.jones@phplaw.co.uk
Website: https://www.phplaw.co.uk
Submission address and any special instructions: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93635&B=