Civil Service Resourcing (CS Resourcing) an Executive Agency attached to HM Revenue and Customs (HMRC) intend to establish a Dynamic Purchasing System (DPS) for the provision of Executive Search, Selection and Executive Assessment Services including:
- Recruitment services.
- Placement services of personnel.
- Assessment centre services for recruitment.
- Staff development services.
- Career guidance services.
This ‘Open’ procurement exercise is intended to establish a DPS with multiple service providers. The establishment of a DPS is a new venture for the Authority and continued operation of the DPS will be dependent on it achieving the commercial and technical aims of the customer. There is no minimum period for the DPS but it will operate up to a maximum of 4 years. Changes to the EU regulations are expected later this year which may contribute to either this DPS being replaced by a new DPS to incorporate the new processes or the creation of an alternative commercial vehicle.
The services will be let in the following Lots:
Lot 1 Executive Search, Selection and Assessment Services
The type of activity expected in relation to a campaign/assignment would typically include, but not be limited to:
- Sourcing of candidates
- Effective representation of the Civil Service and/or the Wider Public Sector with regard to the campaign/assignment
- Appropriate advertising of vacancies
- Thorough response handling
- The provision of long and graded short lists, with bespoke appraisals of candidates
- Notification of successful and unsuccessful applications
- Candidate feedback
- Negotiation of remuneration
- The option to provide psychometric assessment services
- A full audit trail
- De-brief of the campaign/assignment with lessons learned
To apply successfully to provide Executive Search and/or Selection services as part of the DPS, Potential Providers must meet the following criteria:
- Applicants must be a recruitment company with Executive Search capability
- Successful applicants must demonstrate the capability to deliver high potential candidates at senior level, potentially by working in collaboration with other potential providers.
- An appreciation and understanding of recruitment at a senior level into the Public Sector
Lot 2 Executive Assessment, Selection Events and Assessment Specific Training
Strong and effective leadership is integral to a high performing Civil Service. We achieve this through recruiting effectively into the Senior Civil Service when we need to, as well as identifying, growing and developing our best, internal talent.
The assessment activity relates to individual, one-to-one assessment used for:
- Executive selection,
- Talent profiling (such as, identifying who has high potential, and assessing for talent development programme needs).
The type of activity would typically include, but not be limited to:
- 1-2-1 assessment for selection, talent profiling and development
- Successful partnering with Civil Service Resourcing and the Wider Public Sector
- Sourcing and quality management of assessors
- Effective representation of the Civil Service and the Wider Public Sector
- Effective management of assessment events
- A full audit trail
- De-brief of involvement and lessons learned
Potential Providers must meet the following criteria:— Be an organisation which carries out 1-2-1 executive assessment of individuals who are aspirants to or existing members of director/board level positions, and have experience in delivering high quality presentations about assessed individuals;
- Have a successful track record of providing advice to customers about their executive level assessment needs and then following this through into delivery of individual assessments, including in-depth high quality reports;
- Have a strong appreciation and understanding of assessment of executives in the public sector (especially in the Civil service);
- Have a clear fairness and diversity emphasis in the advice you give to customers, the way you manage your assessment services and business, and the outcomes you achieve;
- Have a strong focus on maintaining professional skills and qualifications and on continuing professional development.
Estimated value excluding VAT: between £1 million & £10 million
Contract duration: Up to 4 years
Time limit for submission of indicative tenders for the specific contract: 12pm, 1st February 2018
To view this notice, please click HERE
Name, addresses and contact point(s): HM Revenue & Customs, 5th Floor West Ralli Quays, 3 Stanley Street, Salford, M60 9LA
Attn: Andrew Cullenaine
Electronic access to information: http://ccs.cabinetoffice.gov.uk/i-am-buyer/procurement-pipeline/recruitment-services-dynamic-purchasing-system
Electronic submission of tenders and requests to participate: http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender
The DPS will be hosted on the Crown Commercial Service (CCS) e-Sourcing system, suppliers wishing to provide an Indicative Tender (bid) must first be registered on the e-Sourcing Suite.
If you have not yet registered on the e-Sourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for GPS e-sourcing’. Please note that the registration process requires you to input a valid DUNS number (as provided by Dun and Bradstreet) for the potential provider for which you are registering and who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at
Copies of the full documentation relating to the use of the DPS can be accessed via the following link
When registered on the e-sourcing Suite, a user can express an interest for a specific procurement by emailing: firstname.lastname@example.org
Your email must clearly state: the name of the event you wish to register for (HMRC Executive Search, Selection and Executive Assessment Services); the name of the registered supplier; and the name and contact details for the registered individual sending the email. CCS will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to the Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact CCS Helpdesk, Freephone: +44 3450103503
Process for inclusion on the DPS:— The DPS will remain Open from 21.2.2014 for suppliers wishing to provide indicative bids.
- When access to the e-Sourcing system has been provided, suppliers will be required to complete a Questionnaire which will form their ‘Indicative Tender (bid)’
- The questions will have visible scoring criteria and the responses will be evaluated in line with these criteria.
- The questions will be set to enable HMRC to establish the potential provider’s experience in delivery of the specific service requirements as well as their overall technical ability, compliance with tax affairs and level of data security processes.
- Potential providers will be able to access a specification which includes the nature of the services via http://ccs.cabinetoffice.gov.uk/i-am-buyer/procurement-pipeline/recruitment-services-dynamic-purchasing-system
- The Authority shall complete the evaluation of an Indicative Tender (bid) within 15 calendar days from the date of its submission or such longer period as the Authority may determine if no invitation to tender for a specific campaign/assignment is issued under the system within the 15 day period.
- If the Indicative Tender (bid) is successful the potential provider will be added to the DPS and invited to all future campaigns/assignments within the DPS.
- Any potential providers who do not meet the criteria outlined in the Indicative Tender (bid) will not be admitted onto the DPS and will be notified accordingly. There will however be an opportunity to re-apply for admittance onto the DPS at a later stage should they be able to demonstrate that the criteria can be met
Competition for campaigns/assignments within the DPS:
- Any new instruction for an Executive Search, Selection or Executive Assessment campaign/assignment will be published in a simplified OJEU Contract Notice.
- The Notice will be open for 15 (fifteen) calendar days to allow non-DPS suppliers the opportunity to submit an Indicative Tender (bid) to join the DPS.
- Indicative Tenders (bids) received within the notice period will be evaluated and any successful suppliers will be added to the DPS. All suppliers within the DPS will be issued with an ITT for any new campaign/assignments
- The ITT will include a full job role specification and the services required from the supplier.
The ITT will include the call off evaluation criteria which will typically be in the region of 70 % for Technical/ Quality and 30 % for Cost. The Contracting Body will have the option to set a minimum Technical/Quality measure for tenders which, if met, will then be evaluated further for Cost. Contracts for campaign/assignments will be awarded under the DPS to the contractor who submits the tender which best meets the award criteria specified in this contract notice and supplemented by more precise criteria for the specific invitation to tender.
All tender submissions will be evaluated and both successful and non-successful potential providers will be notified.