NHS/Healthcare Templates
This procedure describes how you will ensure compliance with IR35 legislation. It covers: Statement of intent Selection of umbrella companies and IR35 compliance Umbrella company audits Establishing IR35 status Personal service companies Off-payroll working No of pages: 3 Last reviewed / updated: 10.08.26 For further information on this, please email fiona@bruntonbidwriting.co.uk.
This prevention and control of infection and infectious diseases policy aligns with NHS framework requirements and meets all prevailing legislation and regulation in this area. The procedure covers: Policy scope and responsibilities Principles Preventative and control procedures Communicable conditions and infectious diseases Recording and reporting of incidents of communicable and infectious disease Policy implementation, monitoring…
Operational complaints procedure compliant with NHSE Check Standards for use by Non-Clinical Recruiters for the supply of Agency Workers. Includes: Response times for complaints. Operational complaints procedure. Poor performance, confidential references and worker supply. Reporting complaints to professional / regulatory bodies. General process for complaints escalation. Escalation to the REC. Escalation to APSCo. Recording, review…
NHS compliance / pre-assignment compliance checklist for use when auditing candidate files for non-clinical roles. Aligns with NHSE Check Standards for use with Workforce Alliance and HTE frameworks. No of Pages: 2 pages Last Reviewed/updated: 05.08.26 This audit checklist also aligns with our documented NHS Audit Procedure which is regularly being requested by NHS Framework…
This English Language Check Procedure is designed to ensure that anyone working in the NHS has the required level of English language competence to enable them to undertake their role efficiently and communicate effectively with colleagues. This document outlines: How candidates can demonstrate sufficient proficiency in English to comply with regulatory body requirements. The Knowledge…
Procedure used to ensure that the correct fees are consistently charged by recruiters for all service including temp to temp, temp to bank and temp to perm placements. Length of document: 2 pages Last reviewed/updated: 28.07.26 If you need assistance on NHS tenders, please email fiona.brunton@bruntonconsultancy.co.uk
A cost saving bundle containing the policy templates that Non-Clinical Recruiters will need to comply with the 6 NHSE check standards, including: Identity checks standard Right to work checks standard Professional registration and qualifications checks standard Employment history and reference checks standard Criminal record checks standard Work health assessments standard These policies will underpin the…
This Work Health Assessments procedure (previously known as occupational health checking procedure) is fully compliant with NHS Employment Check Standards and is designed to assess whether candidates have a health condition or disability that requires adjustments to be made in the workplace to enable them to undertake the role or restrictions to be applied their…
Conducting a professional registration check is a mandatory requirement for non-recruitment agencies when placing workers into roles where a professional registration is a mandatory criterion. Essential qualifications must also be checked for non-clinical roles as required within the job specification This documented process details the steps required for recruitment agencies to ensure: That the individual…
When recruiting for non-clinical roles, it is essential to verify the applicant’s CV including employers, dates of employment, reasons for leaving jobs and gaps in employment to ascertain the candidate’s suitability and probity for a particular position. Part of this verification process involves obtaining sufficient suitable employment references covering a minimum period of time. This…
A cost saving bundle containing the policy templates that Clinical Recruiters will need to comply with the 6 NHSE check standards, including: Identity checks standard Right to work checks standard Professional registration and qualifications checks standard Employment history and reference checks standard Criminal record checks standard Work health assessments standard These policies will underpin the…
This Statutory and Mandatory Training Check Procedure is designed for non-medical, non-clinical agency workers within the NHS. It ensures that workers complete the requisite NHS training prior to starting a job or assignment. NHS training has to be compliant with the Skills for Health Statutory and Mandatory and Clinical/Care Core Skills Training. Contractors and temporary…
A documented recruitment and induction process for recruiting UK international medical and clinical candidates that that aligns with NHS Employers checking standards and NHS Framework requirements. This policy template covers: Mobilisation Procedure. Candidate Attraction. Application form. Initial screening. Interviews. Compliance checks. CV Submission Interview Preparation & Client Interviews. Interview Feedback & Verbal Offer Management. Complaints.…
A documented recruitment and induction process for recruiting UK permanent, fixed term and temporary candidates that that aligns with NHS Employers checking standards and NHS Framework requirements. This policy template covers: Recruitment Process Advertising. Application form. Initial screening. Interviews. Pre-employment vetting and compliance checks. Matching. Submission, client interview and feedback. Job offer, terms & conditions,…
Specifically aligned to supplying into the NHS (and Workforce Alliance and HTE framework requirements), this policy template covers how your agency supplies in alignment with prevailing legislation, regulation, guidance and contract specifications. The Framework Implementation & Service Delivery Policy template covers: Responsibilities and action that will be taken in the event of breach of the…
An Anti-Money Laundering (AML) policy template customised for recruitment agencies and recruitment businesses that meets the requirements of prevailing legislation and NHS framework requirements. This template covers: Scope of the policy Responsibilities (including appointment of a Nominated Officer) A definition of money laundering Risk management and controls/procedures to prevent money laundering Details of preventative action/checks…
All suppliers to the NHS Frameworks (HealthTrust Europe and Workforce Alliance) are subject to compliance audits. As part of these audits, agencies are being asked to provide a documented Audit Procedure that aligns with NHSE standards and the various framework contracts. This Audit Procedure covers: Responsibilities Compliance, Spot Checks and Internal Audit Procedures Internal Audit…
NHS compliance / pre-assignment compliance checklist for use when auditing candidate files for medical and clinical roles. Aligns with NHSE Check Standards for use with Workforce Alliance and HTE frameworks. No of Pages: 2 pages Last Reviewed/updated: 29.07.26 This audit checklist also aligns with our documented NHS Audit Procedure which is regularly being requested by…
This medicines procedure has been written specifically for recruitment agencies that are supplying nursing staff to the NHS and other private sector organisations. It is NOT suitable for agencies providing domiciliary care services or for nursing recruitment agencies supplying nursing staff in Scotland. The procedure highlights the requirement for healthcare workers to abide by the…
Modern Slavery is a hot topic in tenders now and we are seeing more and more questions relating to how recruitment agencies manage their supply chain. This template is a simple to operate risk assessment and audit procedure comprises 4 sections as follows: Modern Slavery risk assessment questionnaire for suppliers to complete. Colour coded risk…
Operational complaints & clinical complaints procedure compliant with NHSE Check Standards for use by Clinical Recruiters for the supply of Agency Workers. Includes: Response times for complaints. Operational complaints procedure. Clinical complaints procedure. Poor performance, confidential references and worker supply. Reporting of complaints to professional / regulatory bodies. Alert Notices Process for escalating a complaints…
This Agency Worker Handbook has been written specifically for staff that are provided to the NHS and other healthcare settings. It is a detailed document that should be provided to healthcare workers prior to assignment and includes: General Obligations Occupational Health & Fitness to Practice Identity & ID Badges Criminal Records & Barred List Checks…
Thie procedure describes how you will ensure accurate charging, invoicing and timesheet procedures in line with NHS Frameworks. It is often required for CCS, Workforce Alliance and HealthTrust Europe tenders. It provides sections on: Pay and Charge Rates for Temporary Workers Holiday Pay (WTR) Agency Workers Regulations (AWR) Placement Fees (including Introduction and Transfer Fees)…
Information security is something that is increasingly being incorporated in PQQs (pre-qualification questionnaires), bids and tenders and is seldom documented by agencies. Clients are becoming more concerned about information security and the impact that external suppliers can have on their business in terms of actual and reputational damage. This Information security Policy covers information security…
Modern slavery and human trafficking are not always perceived to be risky in the recruitment industry with the possible exception of those sectors covered under the Gangmasters Licensing Act, however there are many thousands thought to be victims in the UK. The Modern Slavery Act 2015 is becoming a hot topic in recruitment tenders and…
This Work Health Assessments procedure (previously known as occupational health checking procedure) is fully compliant with NHS Employment Check Standards and is designed to assess whether candidates have a health condition or disability that requires adjustments to be made in the workplace to enable them to undertake the role or restrictions to be applied their…
Conducting NHS a professional registration check is a mandatory requirement for clinical recruitment agencies when placing workers in medical and clinical settings. All health professionals must have their professional registration and fitness to practice / licence to practise checked with the relevant regulatory body. This documented process details the steps required for recruitment agencies to…
Verification of the candidate’s identity should be the first check that is undertaken as all other checks will be invalid if the individual’s ID cannot be proven. This policy template details best practice for undertaking an ID check and validating the documentation provided by the candidate. It also covers the address check procedure and is…
This English Language Check Procedure is designed to ensure that anyone working in the healthcare sector has the required level of English language competence to enable them to undertake their role efficiently, communicate effectively with colleagues, assure the delivery of safe care and enhance the patient experience (if working within an NHS or healthcare environment).…
When recruiting for clinical roles, it is essential to verify the applicant’s CV including employers, dates of employment, reasons for leaving jobs and gaps in employment to ascertain the candidate’s suitability and probity for a particular position. Part of this verification process involves obtaining sufficient suitable employment references covering a minimum period of time. This…
This Statutory and Mandatory Training Check Procedure is designed for medical and clinical agency workers within the NHS. It ensures that healthcare professionals complete the requisite NHS training prior to starting a job or assignment. NHS training has to be compliant with the Skills for Health Statutory and Mandatory and Clinical/Care Core Skills Training. Contractors…
This Appraisal & Revalidation Procedure is fully compliant with NHS standards for all healthcare professionals including doctors and nurses & midwives, and pharmacy professionals. It includes: Appraisals for all healthcare professionals. Scheduling of appraisals. Revalidation for doctors. Revalidation for nurses & midwives. Revalidation for pharmacists. Audit. Length of Document: 6 pages Last reviewed / updated: …
This Anti-Bribery Code of Conduct is compliant with the Bribery Act 2010 and is designed to accompany your company’s Anti-Bribery and Anti-Corruption Policy. This document also meetings NHS requirements. This document should be signed by each employee and used as a method for ensuring that all staff and workers understand and abide by the company’s…
A comprehensive drugs & alcohol policy template covering how recruitment agencies deal with drugs & alcohol in the workplace. This policy specifies responsibilities for staff at all levels in relation to drugs & alcohol, the rules relating to drugs & alcohol in the workplace, common signs displayed by people with drugs & alcohol problems and…
Whistleblowing or Public Interest Disclosure policies for recruitment agencies are relevant to all sectors but are particularly important in the health or social care sectors where companies are providing staff who have exposure to vulnerable adults or children. This template details how the recruitment agency will meet legal obligations and protect staff making a protected disclosure. It defines a “qualifying disclosure” and details how such disclosures should be made and escalated.
Essential for all recruitment agencies supplying staff who will have exposure to vulnerable adults. This safeguarding template details how the agency will ensure the safety and security of vulnerable adults that its staff / temporary workers come into contact with and details of the safeguards that are in place to protect them. It also covers the practices and reporting procedures that should be followed in the event that any form of abuse or neglect is suspected.
A policy template often asked for in recruitment tenders that details the recruitment process that you use to select staff for your recruitment agency. This template covers all stages from “approval to hire” right through every stage of the recruitment process to the “start date and probationary period”.
A quality policy and quality management procedure template that demonstrates that the company has a structured and documented approach to quality, although it does not hold any formal accreditation (such as ISO 9000). Quality is one of the main elements that appears in most PQQs and tenders and as such, if your recruitment agency does not hold the ISO quality accreditation, it is vital to be able to demonstrate that you have formal, documented quality procedures in place.
All companies employing 5 or more people must have a health & safety policy by law. This is an extremely robust Health & Safety Policy template designed for recruitment agencies and other office based operations. It will also assist with answering tender questions relating to health & safety in recruitment tenders.
A comprehensive company policy template covering a broad range of the types of fraud that are most prevalent in the recruitment industry. This Fraud Policy Template covers the responsibilities of all parties (including Employees, Contractors/Temporary Workers, Job Applicants and Consultants/Suppliers).
A policy template that demonstrates how the recruitment agency ensures responsible corporate behaviour through its business practices. It includes detailed sections on human rights, employee rights, environmental issues, avoiding conflicts of interest, anti-corruption, confidentiality, ethical purchasing and procurement and how you will deal with suppliers and partners.
Reviewed for compliance by ACAS, this policy template covers all protected characteristics of diversity detailed under the Equality Act 2010. It also describes how the recruitment agency handles a wide range of potential discrimination, harassment and victimisation situations; how diversity is monitored; and how the recruitment, selection, training and promotion processes are free kept from discrimination.
A policy template that shows how your recruitment agency operates in an environmentally sensitive way, and adheres to relevant directives, regulations and codes of practice. The environmental policy template / sustainability policy template also provides an Environmental Management Programme & Objectives that are appropriate to a recruitment agency / business.
Recruitment agency policy template to demonstrate that you have a structured, compliant and auditable approach to checking and updating candidate eligibility to work in the UK / right to work in the UK and immigration / visa status.
This Business Continuity Plan / Disaster Recovery Procedure provides key headings together with prompts for content to allow you to build you own recruitment agency’s Business Continuity Plan and Disaster Recovery Policy. The policy template focuses mainly on potential systems / te
This anti-bribery & anti-corruption company policy template relates to the Bribery Act 2010 and the procedures that your recruitment agency should have in place to ensure compliance with this legislation. It also covers the procedures your recruitment agency has in place to manage conflicts of interest, corporate gifts and hospitality.