GDPR Data Protection and Privacy policy templates for use by recruitment agencies. As a business that collects, uses and stores personal data, you are obliged to comply with the General Data Protection Regulation. The data protection policy template relates to how you comply with the GDPR legislation internally (i.e. instructions and obligations for your internal […]
Information Security Policy Template
Information security is something that is increasingly being incorporated in PQQs (pre-qualification questionnaires), bids and tenders and is seldom documented by agencies. Clients are becoming more concerned about information security and the impact that external suppliers can have on their business in terms of actual and reputational damage. This Information security Policy covers information security […]
Modern Slavery Policy Template
Modern slavery and human trafficking are not always perceived to be risky in the recruitment industry with the possible exception of those sectors covered under the Gangmasters Licensing Act, however in the last year, 3,266 people in the UK were identified as potential victims of slavery and human trafficking – an increase of 40% on […]
Social Media Policy Template
This social media policy template is designed for recruitment agencies and covers the dos and don’ts for social networking in most office environments together with the consequences for improper use.
Drugs & Alcohol Policy Template
A comprehensive drugs & alcohol policy template covering how recruitment agencies deal with drugs & alcohol in the workplace. This policy specifies responsibilities for staff at all levels in relation to drugs & alcohol, the rules relating to drugs & alcohol in the workplace, common signs displayed by people with drugs & alcohol problems and […]
Whistleblowing Policy Template / Public Interest Disclosure Policy Template
Whistleblowing or Public Interest Disclosure policies for recruitment agencies are relevant to all sectors but are particularly important in the health or social care sectors where companies are providing staff who have exposure to vulnerable adults or children. This template details how the recruitment agency will meet legal obligations and protect staff making a protected disclosure. It defines a “qualifying disclosure” and details how such disclosures should be made and escalated.
Training & Development Policy Template for Internal Staff
A policy template that covers the recruitment agency’s approach to internal and external training of employees including the company policies and procedures, mandatory training (e.g. what is covered in induction and any other mandatory training required for staff to be able to undertake their jobs), training needs identification/analysis, training evaluation and gaining industry qualifications.
Safeguarding Vulnerable Persons Policy Template
Essential for all recruitment agencies supplying staff who will have exposure to vulnerable adults. This safeguarding template details how the agency will ensure the safety and security of vulnerable adults that its staff / temporary workers come into contact with and details of the safeguards that are in place to protect them. It also covers the practices and reporting procedures that should be followed in the event that any form of abuse or neglect is suspected.
Referencing Policy Template
This company policy template provides full details of the recruitment agency's referencing policy for provision of temporary and contract workers. It can also be used for permanent placement although the majority of clients tend to undertake this element of the recruitment process directly. The referencing policy template covers the procedures and standards to which your Recruitment Consultants will reference candidates to ensure that reference information is valid and reliable.
Recruitment Policy Template for Internal Staff
A policy template often asked for in recruitment tenders that details the recruitment process that you use to select staff for your recruitment agency. This template covers all stages from “approval to hire” right through every stage of the recruitment process to the “start date and probationary period”.
Quality Policy & Quality Management Procedure
A quality policy and quality management procedure template that demonstrates that the company has a structured and documented approach to quality, although it does not hold any formal accreditation (such as ISO 9000). Quality is one of the main elements that appears in most PQQs and tenders and as such, if your recruitment agency does not hold the ISO quality accreditation, it is vital to be able to demonstrate that you have formal, documented quality procedures in place.
Purchasing & Procurement Policy Template
Purchasing & Procurement Policy – a policy template that demonstrates how your recruitment agency purchases / procures goods and services in an ethical, objective and fair manner for use in recruitment tenders.
Health & Safety Responsibilities for Employment Businesses, Clients & Workers
A comprehensive document that details the individual responsibilities of clients, employment businesses and temporary workers relating to Health & Safety. This is supplemented with a health & safety questionnaire that can be used by Employment Businesses to gather essential Health & Safety information from clients to enable them to fulfil all of their obligations.
Health & Safety Policy Template
All companies employing 5 or more people must have a health & safety policy by law. This is an extremely robust Health & Safety Policy template designed for recruitment agencies and other office based operations. It will also assist with answering tender questions relating to health & safety in recruitment tenders.
Freedom of Information (FOI) Policy Template
This Freedom of Information (FOI) policy template is written in line with the Freedom of Information Act 2000. Although companies that are not public authorities do not meet the necessary criteria for inclusion under the act, it may be necessary to have a Freedom of Information Policy in order to supply to public authorities and you are often asked to provide this in recruitment tenders. As such, recruitment agencies may wish to operate voluntarily within the provisions of the Act.
Fraud Policy Template
A comprehensive company policy template covering a broad range of the types of fraud that are most prevalent in the recruitment industry. This Fraud Policy Template covers the responsibilities of all parties (including Employees, Contractors/Temporary Workers, Job Applicants and Consultants/Suppliers).
Ethics Policy / Business Integrity & Labour Standards Policy Template
A policy template that demonstrates how the recruitment agency ensures responsible corporate behaviour through its business practices. It includes detailed sections on human rights, employee rights, environmental issues, avoiding conflicts of interest, anti-corruption, confidentiality, ethical purchasing and procurement and how you will deal with suppliers and partners.
Equality & Diversity Policy Template for Recruitment Agencies
Reviewed for compliance by ACAS, this policy template covers all protected characteristics of diversity detailed under the Equality Act 2010. It also describes how the recruitment agency handles a wide range of potential discrimination, harassment and victimisation situations; how diversity is monitored; and how the recruitment, selection, training and promotion processes are free kept from discrimination.
Environmental Policy Template & Environmental Management System
A policy template that shows how your recruitment agency operates in an environmentally sensitive way, and adheres to relevant directives, regulations and codes of practice. The environmental policy template / sustainability policy template also provides an Environmental Management Programme & Objectives that are appropriate to a recruitment agency / business.
Right to Work / Eligibility to Work in the UK Policy Template for Recruitment Agencies
Recruitment agency policy template to demonstrate that you have a structured, compliant and auditable approach to checking and updating candidate eligibility to work in the UK / right to work in the UK and immigration / visa status.
Disability Policy Template for Recruitment Agencies
This Disability Policy Template designed specifically for recruitment agencies, covering areas such as disability discrimination, pre-employment health questionnaires, reasonable adjustments and positive action for disabled people.
Corporate Social Responsibility Policy Template (CSR)
A policy template that demonstrates how your recruitment agency operates in a manner that brings about simultaneous economic, social and environmental benefits (Corporate Social Responsibility or CSR). The policy template covers areas such as Local Community & Social Responsibilities, Charitable Giving, Staff, Clients & Candidates, Environmental Management, Equal Opportunities, Health & Safety and Ethical Purchasing & Procurement.
Continuous Improvement Process
Recruitment tender writers are often asked to describe their continuous improvement process and provide details of how they will offer continuous improvement to the client throughout the life of the contract. This template describes the process that recruitment agencies will use to achieve this.
Complaints Procedure & Escalation Policy
This company policy template provides a clear complaints and escalation process required in so many recruitment tenders. It includes how to make a formal complaint and the timescale / process within which it will be resolved and or escalated.
Safeguarding Children Policy Template
A Child Protection / Safeguarding Children Policy is essential for recruitment agencies that are supplying staff who have exposure to or contact with children and young people. The policy template demonstrates the procedures the agency will use to ensure the safety and security of the children and young people with whom its staff and temporary workers come into contact.
Business Continuity & Disaster Recovery Policy Template
This Business Continuity Plan / Disaster Recovery Procedure provides key headings together with prompts for content to allow you to build you own recruitment agency’s Business Continuity Plan and Disaster Recovery Policy. The policy template focuses mainly on potential systems / te
Anti-Bribery & Anti-Corruption Policy Template
This anti-bribery & anti-corruption company policy template relates to the Bribery Act 2010 and the procedures that your recruitment agency should have in place to ensure compliance with this legislation. It also covers the procedures your recruitment agency has in place to manage conflicts of interest, corporate gifts and hospitality.
