15 Documents Every Agency Should Have In Their Tender Library

The worst time to build your library of company information and update your policies to support recruitment tender writing is when you’re actually writing a tender!

When you’re up against a tight deadline, wouldn’t it be nice to know you have current and compliant information to help you answer the questions and populate the appendices?

There are a number of requirements that appear in nearly every recruitment tender. The agencies that win tendered business usually have a library of company policies and information to draw from. This allows them to spend more time customising their responses to meet the specific questions, specification and evaluation criteria.

So, what do you need in your recruitment tender library?

1. Company policies (most commonly requested are Health & Safety, Equality & Diversity, Environmental, Corporate Social Responsibility, Business Continuity, Data Protection, Quality Assurance and Complaints). Make sure that these are up to date with legislation and have been reviewed within the last 12 months!
2. Case studies (impactful, relevant and fact filled – not woolly!).
3. Testimonials (make sure these are up to date and not dated 2004!)
4. Reference points (including the contact details of clients who have given permission to use them in a tender)
5. Most recent 3 years accounts
6. Current insurance certificates
7. Corporate memberships / Accreditations (e.g. REC Certificate, ISO Certificate)
8. ICO registration certificate (for data protection)
9. A list of all of your formal contract clients including date of award, length of contract, annual value and nature of supply
10. Details of your top 5 clients by spend with a few details (including nature of supply – temp / contract / perm / MV etc, size/value, sectors covered, locations covered etc)
11. Profiles of key members of your team – include relevant qualifications, length of service with your company, experience in recruitment and an overview of their CV – max 1 page!).
12. Sample management information (likely to include financial, performance related, diversity etc)
13. Sample service level agreement (demonstrating your proposed KPIs)
14. Sample contract implementation plan (likely to be in Gantt chart format showing the individual steps that you will take to implement a new contract. This may include TUPE transfer of temps)
15. Executive summary (you’ll find a free document on our website on how to do this!)

If you’re waiting for that elusive “quiet period” when you’re going to do this job, you’ll be waiting forever.  Get this job onto your list of priorities and start working on it today!

Why not talk to us at Brunton Bid Writing to find out more about how to do this.